A collection of screenshots from the web platforms and android apps of Asana, Trello, and Todoist, highlighting their UI/UX.
Asana's platform is beautifully designed for both web and mobile. Menus are easy to read, intuitive, and each screen seems to have just the right amount of information on it to do what you need. It's a great experience using both, although some time needs to be spend to learn the ins and outs, given the large feature list.
Asana vs Todoist for Project Management? Todoist doesn’t work for specialized teams. Seriously, just try it. At the same time, no technical team wants to be limited by Asana. Asana integrations with Todoist Use Zoho Flow to integrate Asana with Todoist, in atleast 146 different ways, without writing code. Automate any tasks that keep you away from what you do best. Todoist is ranked 2nd while Asana is ranked 12th. The most important reason people chose Todoist is: Todoist's web and desktop interfaces have a 2-column layout. The right column has all tasks organized in nested lists with color codes and information such as what people are assigned to each task and which project the task is part of. Todoist misses some of the more important features for business that Asana has, such as messaging and detailed tracking, but Todoist Business does seem to address some of those. In any case it probably requires paid access to use functionally for business, which is a bit beyond my intended uses right now. Set up the Evernote trigger, and make magic happen automatically in Todoist. Zapier's automation tools make it easy to connect Evernote and Todoist.
There is room for improvement, however. Calendar integrations are poor for the free version, not transmitting times to Google calendar for tasks and not enabling notifications at due times on the mobile app. Add to that a very bland Android widget, and there are some regular frustrations with the UX simply because time-sensitive tasks are not managed well. However, the integrations that Asana provides with other apps, websites, and services makes up for that and then some!
The Trello platform is very functional and immensely powerful with their power-ups and integrations, but not the most user friendly, and most of those power-up features require paid access. Additionally, the features are not always easy to use, and the interface can be confusing to navigate, with some menus feeling totally overwhelming.
The design of the web platform leaves something to be desired, with squared edges and lots of unused space. The 'home' page is also less than useful, just showing a list of boards available rather than a summary of tasks.
Trello's android app follows similar design but is more in-line with typical android apps - rounded edges, useful menu pages, and great notifications. The actual experience of using the app (and the web platform) is mixed, with some tasks being really easy, and others taking a fair amount of time to figure out. Overall, the UI/UX performs low both in design and ease of use, though platform functionality as a whole ranks pretty well against the others.
Web view with Todoist is pretty bland, taking the form of primarily a text-based site. Not a lot of effort was put into making the design beautiful, though it is very straightforward and functional. I find myself navigating away from the web platform and using the Android app instead.
My default view for the web platform and Android app is the 'Upcoming' page, as it lists overdue, current, and upcoming tasks, making it easy to see all of them in list view. The board view is also really easy to assess on both platforms, and that's my go-to when adding tasks.
The experience on the android app feels natural. It follows the device preferences for dark/light mode and themes, and does everything I could want it to do. Todoist misses some of the more important features for business that Asana has, such as messaging and detailed tracking, but Todoist Business does seem to address some of those. In any case it probably requires paid access to use functionally for business, which is a bit beyond my intended uses right now.
In short, Todoist is a bit lacking in design effectiveness for the web app, but it's consistent with the clean, efficient Android app that they have created. The user experience, while not as feature-packed as the others, is stellar, including the Android widget and notifications.
Todoist And Asana
Ifttt Asana Todoist
2019. Todoist introduced task sections and imroved task page
Task lists in Todoist don’t have to be an endless list of checkboxes anymore. You can now create sections in your projects. You can then move tasks from one section to another, and collapse sections when you don’t need to see them. Labels are now sorted in two categories — your personal labels and shared labels with other co-workers. Todoist has also added a new task view on desktop and mobile that centralizes everything you can do related to a task. You can modify the due date and priority level, see comments, add labels and more. Even better, you can see all the subtasks associated with a specific task in this new view.
2018. Work management software provider Asana gets $50M
Asana, a service that teams and individuals use to plan and track the progress of work projects, has raised another $50 million in funding with a $1.5 billion valuation — to invest in international and product expansion. Asana has lately been focused on international growth — half of its new sales are already coming from outside the US — and expanding its product as it inches toward profitability. Specifically, it plans to open an AWS-based data center in Frankfurt in the first half of next year, and it will set down more roots in Asia-Pacific, with offices in Sydney and Tokyo. It is also hiring in both markets. Asana has customers in 195 countries and six languages, and it looks like it’s homing in on these two regions because it’s seeing the most traction there.
2018. Asana launched $19.99 Business tier to help managers handle multiple projects
Project management service Asana is adding another tier for enterprises that are using Asana for multiple projects: Asana Business, priced at $19.95 per user, per month. Aimed primarily at teams that have managers or executives overseeing multiple projects simultaneously — sometimes in the thousands for a single organization — the idea is that Business will have extra features to help designated people handle and triage that workload more effectively. That focus on executives and managers is one part of the company’s bigger vision of where it sees its own place in the range of productivity tools that a business might use, alongside other areas like efficient storage (a la Dropbox, Box or another cloud-based service) or communication (eg, Slack, Workplace, Teams, etc.).
2018. Asana adds AI-powered interactive project maps
Workflow management platform Asana announced a new feature - Timeline - composite, visual, and interactive maps of the various projects assigned to different people within a team, giving the group a wider view of all the work that needs to be completed, and how the projects fit together, mapped out in a timeline format. Timeline can be used in scenarios like product launches, marketing campaigns and event planning, and it’s not a matter of a new piece of software where you have to duplicate work, but each project automatically becomes a new segment on a team’s Timeline. Timeline is only for paying users. Those who are among Asana’s millions of free users will have to upgrade to the premium tier to access it.
2018. Asana raised another $75M
Asana, the productivity and collaboration service, is getting $75 million Series D investment. Asana said in a blog post that 45 percent of its 30,000 paying customer base is located outside of the U.S.. Some of its high-profile names include Tesco, Sky, Danone, Chanel and Spotify. In that light, it is planning to introduce Spanish, Portuguese and Japanese versions of its service having recently rolled out support for French and German. This new round included, Asana has now raised $168 million from investors. Business Insider reported that the startup is now valued at $900 million.
2017. Todoist launched integration with Google Calendar
Task manager Todoist is launching a deep two-way integration with Google Calendar. After hooking up your Todoist account with Google Calendar, your tasks are going to show up in your calendar if they have a due date. If you also entered a specific time of the day, you’ll see an event in your calendar. Recurring tasks will create multiple events. After that, you can click on your calendar events, edit them, move them around and everything will be synchronized back to Todoist. This way, you get a calendar view of your tasks… in your calendar. It’s also a good way to let other people add stuff to your calendar thanks to shared projects.
2016. Todoist applied machine learning to predict your task due dates
Popular task management service Todoist wants to help you reschedule your task and even out the work load using machine learning. There’s a new “Reschedule” button next to the overdue section. The service intelligently suggests new due dates for all these overdue tasks based on many different data points. It also works with unscheduled tasks. Todoist learns from you. For regular tasks, such as errands, Todoist remembers when you usually complete these tasks and assign them to the same day. You might also have a ton of upcoming tasks, so Todoist will make sure that all tasks are distributed evenly so that you can actually get stuff done. Todoist also knows when you stop working when you stop completing tasks. So the service won’t suggest to reschedule due tasks to today if it’s already late.
2016. Asana added Custom fields
Task management app Asana is introducing a new product called custom fields, that will let you tailor Asana’s information management to cover a variety of structured data points. As Asana describes it, a company that, for example, might have been conducting a recruiting drive can now use Asana to create a form to track more details about actual candidates; a marketing team can now drill down into a larger plan to track specific campaigns; engineering teams can use it to record and monitor bug tracking; and design teams can use it to provide more detailed looks and updates about larger projects. The company also will be integrating custom fields into its API. It means that you could, theoretically, come up with new applications of it that expose Asana even as a customer-facing tool to instantly gather and start structuring information.
2016. Todoist adds new collaboration features
Task management service Todoist is going to completely overhaul its collaboration features so that Todoist Business version becomes a full-fledged task management service for enterprise users. From now all team members can see an activity log so that you can see your newly assigned tasks, new comments and more. It’s a bit more powerful than that as you can filter by dates, person, project and action. Think about it as a sort of feed for everything that’s happening across all your projects. Besides, you can now attach notes to a specific project. This could be useful if you want to write notes that are relevant across the entire projects as task comments will inevitably disappear once a task is marked as completed. And finally, the quick add feature is getting a revised user interface. This change will benefit all Todoist users and not just team members.
2016. Project management app Asana raised $50M
Asana, the app that lets teams track projects at a $600M valuation led by YC’s Sam Altman. Asana today has 13,000 paying businesses as customers and over 140,000 businesses using the product overall adding some 10,000 every month. The company has both free and premium tiers, with the latter charged at $8.33 per member per month for groups above 15, and for more features. As more businesses move their work processes online, the productivity apps are having a moment right now. Just last week, BetterWorks — another platform that helps workers set and manage tasks and goals — announced a Series B of $20 million. In addition to BetterWorks and Asana itself, there are others like Basecamp, Wrike and Trello all offering ways to boost productivity and help organize so-called knowledge workers.